Solve are offering you a job opportunity to be an Executive Assistant at Solve. Be part of an exciting, vibrant and friendly team of successful digital experts.
Executive Assistant Job
Role and Responsibilities
The Executive Assistant is the “right-hand person” to the Chief Solver and an essential foundation to free the Solve Magic through seamless organisation, flexible integration to the rest of the team and the provision of a professional and friendly client introduction to Solve.
Personal Assistant:
- Work directly with the Chief Solver (CS) to support all aspects of his daily work
- Maintain the CS’s calendar, including scheduling meetings, appointments, protected time and travel if necessary.
- Exercise sensitivity and discretion in committing time.
- Keep the CS advised of time-sensitive tasks & priorities
- Assist the CS in preparation of proposals & presentations
- Assist in creation and development of company systems, processes & documentation, & special projects
Business Administration:
- Managing, replying and assigning company e-mail
- Manage company mail
- Arrange company days, team meetings, visitors & room bookings
- Prepare meeting agendas and minutes
Project Co-Ordination & Administration:
- Onboarding of new clients
- Working with the Project Co-ordinator to seamlessly transfer clients into the project teams
- Arranging client meetings for the project teams where necessary
Skills & Knowledge
- Intermediate MS Word, Powerpoint & Excel – creating of templates, spreadsheets, professional documentation, presentations & client documentation
- Proficient in the use of Google Suite – Google Docs, Gmail, Google Calendar
- Knowledge of project planning
- Comfortable with the use of technology (IT, apps etc)
Key Competencies
- High Emotional intelligence
- Individual responsibility
- Flexible approach
- Client-focused style
- Ability to proactively anticipate needs and deliver independently
- Personable & professional client-facing demeanor
- Manage multiple or competing deadlines
- Structured delivery of work through excellent organization and planning skills
- Clear & effective communication
- Able to be persuasive in communication
- Demonstrates understanding of when a decision can be made and when to involve others
- High standard of written English
Desirable
- Competent with Xero
Additional Requirements
Occasional travel may be required in this role.
Health & Safety:
All team members are expected to champion safety and well-being at work by taking personal responsibility for their own, behaving safely at all times, and encouraging others to do the same.
Continuous Improvement:
As part of a commitment to making the company be its best, all staff are encouraged to continuously seek opportunities to improve the way the business operates by identifying difficulties, proposing solutions or changes, and seeking to reduce non-value-added activities.
A commitment to personal development is required, including keeping abreast of changes in the technology or market through personal and proactive research, ready and study.
Benefits
- See why you should be part of Solve here.
Salary Details
- Full-time position 40 hours per week with paid 30 min lunch break included
- Estimated £25,000 to £30,000 – Salary depends on experience and the value you can bring to Solve
- Job Type: Permanent
- Location: Office – Newquay, TR8 4UX
Other Job Application Details
Solve is committed to diversity, equity, and inclusion. In 2022, we took a step further and became an LGBTQA+ safe place to work.
Tip: Stand out with an elevator pitch video. Show us your personality, passion, and drive.
If you think you fit the brief, apply with your full CV. Please send your application to jobs@solve.co.uk
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